How to create and share a folder on Google Drive

Share a single item with specific people on google drive

Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing.

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  1. Open files on Google Documents, sheets, or slides.
  2. In the upper right corner, click Share
  3. Under “People” in the “Share with other people” box, type the email address (Hampshire, or vice versa) from the people or group of Google you want to share. Tip: Search for Hampshire contacts by typing in the name in the box.
  4. To choose if someone can see, comment, or edit the file, click the down arrow next to the text box.
  5. Click Finish. The people you share will get an email that tells them that you have shared files.

Share a single item using a link

Use this method when you don’t know everyone’s e-mail address, not sure if they all have a Google account, or just want documents for more available. You can have a link only available for the Hampshire community, or throughout the world.

  1. Open a file in Google Docs, Sheets, or Slides.
  2. In the top right corner, click Share.
  3. Click “Get shareable link” in the top right of the “Share with others” box.
  4. To choose whether a person can view, comment, or edit the file, click the Down arrow next to “Anyone with the link.”
  5. Note that the link will default to be viewable by Hampshire College accounts only! To expand access  outside of Hampshire, click the Down arrow next to “Anyone at Hampshire College…” and select “More” for additional options.
  6. A file link will be copied to your clipboard. Paste the link in an email or anywhere you want to share it.

Sharing a Folder

If you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Then every item placed in this folder will automatically be shared with the group.  

Create a folder

  1. Go to drive.hampshire.edu
  2. On the left, click New > Folder.
  3. Enter a name for the folder.
  4. Click Create.

Then, share the folder:

  1. Select the name of the folder in Google Drive. At the top, click Share Share. Tip: You can also right-click the folder and choose Share.
  2. Under “People” in the “Share with others” box, type the email address of the person or Google Group with whom you want to share. Tip: Search for contacts by typing a name in the box.
  3. Make sure their access level is set to “Can Edit.”

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